Southern forces to adopt shared £120m ERP platform

The Surrey, Sussex and Thames Valley police forces are looking to set up a framework to supply a shared enterprise resource planning (ERP) platform to support ‘self-service’ users across their operations.

Aug 26, 2015
By Paul Jacques
DCC Russ Foster

The Surrey, Sussex and Thames Valley police forces are looking to set up a framework to supply a shared enterprise resource planning (ERP) platform to support ‘self-service’ users across their operations.

The £120 million contract is to provide a replacement for an existing Oracle ERP system within Surrey Police, a SAP ERP system in Sussex Police and a non-integrated mixture of Peoplesoft, Aptos, WCN Recruitment and Capita DMS (duty management system) in Thames Valley Police.

The tender, issued by Surrey’s police and crime commissioner Kevin Hurley, is for two years with the option to extend for two further 12-month periods.

It requires an advanced user interface to enable operational staff to access key functionality easily. This will include the capability to access all relevant functions from one screen (or portal), self-service functionality, same look and feel across functional areas, interactive and contextual help, graphical representation of data and easy access and extraction of data. Mobile access is also needed for users to support self-service, including clock-in and clock-out.

Full integration is being sought across the core business areas of human resources (HR) (including learning and development and payroll), finance (including fleet and procurement) and duties to enable cross-functional transactions without the duplication or re-entry of data. If these were not within a single product, then the Surrey, Sussex and Thames Valley forces would look for seamless integration of and data across any resulting product set.

Other functionality is to include access to legacy data from the existing Oracle and SAP systems; the ability to support the operation of two or more organisations or forces jointly and individually, including multiple organisation accounts and separate terms and conditions associated with each organisation; and support for long-term forecasting through the ability to model against current data and show the impacts.

The ERP functionality required will include HR functionality, notably recruitment management; core HR management; employee and manager self-service; performance management; learning and development management; talent management; workforce planning; payroll; and reporting.

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