ICO to prioritise FoI complaints with ‘significant public interest'

As part of the ICO’s efforts to improve its FoI services, a new prioritisation framework will ensure that complaints where there is significant public interest in the information requested will now be dealt with quicker than previously.

The ICO said for the past year, it has streamlined its processes to better handle the “volume and complexity of FoI complaints it receives”, so it can do more regulatory activity targeted at public authorities that are failing systemically to meet their transparency obligations.

The ICO said the prioritisation framework is one of the new ways of working to ensure people receive swifter responses.

John Edwards, UK Information Commissioner, said: “At the ICO we, like many public bodies, continue to face the long-term challenge of doing more with less in real terms. That is why we have been looking at ways to improve our FoI services, including making better choices to ensure we are delivering timely outcomes – such as prioritising issues that will have the greatest impact.

“Timeliness is everything in access to information, so we need the support from public authorities to ensure people are receiving timely responses.

“We will be doing our part by adding pace to our work, but we need commitment from senior leaders across public authorities to drive FoI compliance within their organisations, investing time and resources where needed to ensure people are receiving clarity about what information they are entitled to within the legal timeframe.”

In November 2022, the ICO launched a consultation on its proposed framework to prioritise certain complaints while also delivering a swifter response to all incoming cases. The proposal recognised that FoI law is essential to a functioning democracy and that delays in the current system were undermining its effectiveness.

Following feedback from both the consultation and engagement sessions with stakeholders, the public interest criteria has now been clarified and refined.

The new criteria provides clear guidance and expectations about what constitutes significant public interest – for example, if the issue is likely to involve large amounts of public money, or the information may significantly impact vulnerable groups.

The ICO said it will aim to allocate priority cases within four weeks and fast-track 15-20 per cent of its caseload. In addition, it will close 90 per cent of all the cases it receives within six months (up from its previous target of 80 per cent).

The criteria will be kept under review and cover complaints made under both FoI Act and the Environmental Information Regulations (EIR).

Mr Edwards added: “Prioritisation will sit at the heart of our new operating model which is designed stand up to the rigours of the modern world. With these improvements to our FoI services, we are delivering one of the first outcomes of ICO25, our strategic three-year vision, and marking a real step-change in the efficiency of FoI law and the transparency it can bring.”

Introducing prioritisation is one of several recent improvements to the ICO’s regulation of the FoI Act. Over the last 12 months, it has also reduced its caseload of 2,295 live complaints by almost two-thirds and delivered more than 2,500 decision notices – more than any other year in its history.

As well as improving how complaints are managed, the ICO is also taking more proactive action against public authorities that are systemically failing to comply with the law.

It has issued a number of practice recommendations to improve performance, including one last week for the Department for Work and Pensions that sets out improvements, in relation to the quality of responses and internal reviews.

Last week, the ICO also issued its second FoI enforcement notice since the launch of its new FoI Regulatory Manual last year. The notice requires Lewisham Council to respond to hundreds of overdue requests for information.