ICO reprimands MPS for 'inadequate handling' of files related to OCGs

The breach is reported to have happened between April and July 2020.

It was first identified that a coding issue had occurred on the Police National Database (PND), resulting in a small set of test data being inadvertently introduced to the live system.

“This caused some files being rejected, an issue that went unnoticed by the MPS for a considerable amount of time,” said the ICO.

“Following this, a second incident was discovered whereby sensitive files that had already been loaded on to the PND were not being updated correctly, again going unnoticed by MPS.

“Once these two issues had been resolved, the MPS then discovered that OCG records had remained on the system when they should have been deleted.”

Despite no records being lost, the incidents did lead to information not being available and not correctly updated or deleted from the database, said the ICO.

This consequently resulted in the ICO taking action and issuing a reprimand to the MPS.

Stephen Eckersley, ICO Director of Investigations, said: “Dealing with any personal information should be done so with the upmost care. This is of particular importance to the MPS, which handles sensitive information directly relating to criminal activity.

“This reprimand reflects the ICO’s wider powers, including issuing reprimands and sharing good practice, to encourage greater compliance and empower organisations to use people’s data responsibly.”

The Information Commissioner John Edwards recommended a number of steps the MPS should take to ensure its compliance with data protection law, and the ICO said it was “satisfied” that the force has complied with these.

The recommendations included:

• Reviewing how its codebase is managed and looking at better protecting deployment code branches, ensuring code reviews take place before deployment, and training staff members in these practices. As well as, assessing and updating code branches to ensure further protection and to prevent code being inadvertently added to live systems; and
• Better documenting how code is to be tested, reviewed, and deployed in order to establish best practices, in particular, when this involves software that processes potentially sensitive data.